Share allotment and transfer

Work covered by the assignment

We distinguish a new issue from a transfer, coordinate the document and approval sequence and reconcile the resulting capital table. The record pack can cover resolutions, application or transfer documents, registers and filing evidence.

1. Establish the opening ownership position and distinguish each proposed transaction.
2. Map terms, approvals, payment evidence and execution dependencies.
3. Coordinate the agreed documents and required professional inputs.
4. Reconcile the closing ownership record and compile the transaction evidence.

Where a transaction combines an issue and a secondary sale, maintain separate movement and funds-flow records for each part. A single net change in ownership does not explain how the transaction occurred.

Records that establish the starting position

• Current capital table and articles
• transaction terms
• investor identity and residency
• payment records
• certificates or demat details
• existing shareholder agreements.

Provide an opening capital table with the source of each holding, the class of shares and unresolved differences. Identify options or other potential rights separately from issued holdings. Keep signed transaction terms distinguishable from drafts and indicate conditions that remain outstanding.

A practical point to resolve

A subscription adds capital to the company; a secondary transfer changes the holder of existing shares. Mixing those concepts can produce inconsistent payment and ownership records.

For example, an investor may subscribe to new shares and also purchase some founder shares. Reconcile the money received by the company separately from consideration paid to the founder, then reconcile both movements to the resulting holdings. Investigate mismatches instead of balancing the table through an unsupported adjustment.

Boundaries and engagement terms

Valuation, stamp duty, tax, foreign-exchange reporting and negotiated investor rights are expressly scoped.

We confirm the covered event or financial period, deliverables, professional involvement and fees in writing. The enquiry should identify any approaching date and outstanding prior work.

The handover can include the opening-to-closing ownership reconciliation, executed record set, register updates and filing references. Pending certificates, depository actions or authority queries remain separately tracked. The investment journey connects the corporate work with diligence and closing preparation.