A business example
A company's members are due to consider its annual accounts and other meeting business.
Before the meeting
The company prepares the notice, agenda and supporting papers.
At the meeting
Attendance, questions and voting are recorded for the business considered.
After the meeting
Minutes and relevant follow-up records preserve the decisions.
What this shows
Sending accounts to shareholders is only one part of the process. Meeting records explain who considered the business and what was decided.
What it is often confused with
An AGM is a members' meeting. A board meeting is a meeting of directors.
What to look at in your business
Keep the notice, attendance, voting evidence and minutes connected to the relevant year.
Context and further reading
This entry explains the business term. The related guide below provides the next layer of context; any applicable legal test depends on the transaction and relevant period.
Kosha.Services · Updated 2 October 2026